New Zoom setting changes to take effect

On September 27, Zoom is implementing changes worldwide to enhance meeting security. Zoom meetings will require a Passcode (formerly referred to as Password), or a Waiting Room to be enabled for all meetings. Any Zoom meetings that have  already been scheduled and do not have a passcode configured will automatically have Waiting Rooms enabled. Full details on Meeting Waiting Rooms and Passcode Requirements are available on Zoom’s website.

Highlights:  

  • The Passcode will be embedded automatically into the Zoom Meeting join links for ease of use.  
  • For recurring meetings already scheduled, calendar invites will need to be resent to include the Passcode.   
  • If passcode is enabled for a meeting, during the meeting, the host may turn off the Waiting Room via the Security menu.  
  • Please be aware that adding a Passcode to a Zoom Meeting from the Web Portal does not automatically populate the details into the calendar invite. Penn State encourages its users to use the Zoom Desktop client whenever possible.  
  • Users can also customize the Waiting Room to allow individuals within Penn State’s domain, or on an approved list of domains, to bypass the Waiting Room, and directly join the meeting.
  • The host can check the authentication box at the end of the Zoom link setup page to add an extra layer of security. This allows only those participants who have a Penn State email to join.
  • Note: The Zoom client may need to be upgraded with administrative privileges. Some users may also require assistance from their local Penn State IT department to perform these updates. 

For additional resources, check out the following knowledge base articles:  

How to Use Waiting Rooms

How to Use Passcodes

Zoom: Overview of Meeting Privacy Settings  

Zoom: Prevent and Manage Meeting Disruptions (aka Zoom-Bombing)  

Zoom: Change Meeting Settings for Hosts  

Zoom: Change Webinar Settings for Hosts  

For technical questions and issues, please contact the Penn State IT Service Desk, call 814-865-HELP or send an email to: zoom@psu.edu.